• Provide direct administrative support to the Assistant Dean of Admissions and Student Affairs.
• Manage calendars, appointments, meetings, and departmental scheduling.
• Prepare agendas, meeting materials, presentations, reports, and correspondence.
• Coordinate travel arrangements when necessary.
• Maintain organized electronic and physical filing systems.
• Screen incoming calls, emails, and visitors.
Admissions Support
• Assist with admissions activities and applicant communications.
• Coordinate interviews, information sessions, and campus visits.
• Prepare admissions packets and maintain applicant records.
• Support recruitment events, orientations, and open houses.
Student Affairs Support
• Provide administrative support for student services initiatives.
• Coordinate student appointments, meetings, workshops, and engagement activities.
• Maintain student records in accordance with FERPA.
Office Administration
• Maintain office supplies and equipment.
• Process purchasing requests, invoices, and departmental paperwork.
• Coordinate office logistics and operational needs.
Records and Compliance
• Maintain confidential records.
• Support accreditation documentation and departmental reporting.
• Ensure compliance with institutional policies and applicable regulations.
Communication and Customer Service
• Serve as a professional first point of contact.
• Provide exceptional customer service.
• Coordinate communications between departments.
Event Coordination
• Assist with planning admissions, orientation, recruitment, and student events.
• Coordinate meeting logistics including room reservations, catering, and audiovisual needs.
Data Management and Reporting
• Maintain departmental databases and spreadsheets.
• Prepare reports and monitor departmental deadlines.
Other Responsibilities
• Support special projects.
• Participate in university meetings.
• Perform other duties as assigned.